View this website in / Ver este sitio web en:
logo

Know Before You Go: Important Information for Summer Conference 2018

Print

June 22, 2018

Know Before You Go: Important Information for Summer Conference 2018

It's a little over a week before we gather at Keuka College for our 34th annual Peace Conference – Decentering Power and Privilege: Becoming a Peculiar People. We look forward to seeing you soon!

Here are some things to keep in mind before arriving for the week.

GETTING THERE

For driving directions, use Keuka College, 141 Central Ave, Keuka Park, NY 14478 in your GPS.

SHUTTLE INFORMATION

We will be offering shuttle service between the Rochester airport (ROC) and the Keuka campus on Monday and Saturday.

On Monday, July 2, there will be ONE shuttle, a full-size bus departing the airport at 2 p.m. This is the only shuttle offered on Monday.

On Saturday, July 7, the main shuttle, a full-size bus, will be departing campus at 11 a.m. and arriving at ROC at approximately 12:15 p.m.

Two small vans will depart earlier, one at 7:30 a.m. (arriving at ROC approximately 8:45 a.m.) and one at 10:00 a.m. (arriving at ROC approximately 11:15 a.m.) PLEASE register for one of these options ONLY if you'll be unable to make your flight otherwise as space on these vans is very limited.

Cost for the shuttle is $30USD one way per person or $50USD per person for a round trip. Costs are paid to BPFNA ~ Bautistas por la Paz.

To reserve a space on the shuttle, contact LeDayne at [email protected] WITH THE SUBJECT LINE "SHUTTLE RESERVATION". Include your name, the name of each person for whom you are making a reservation, and whether you want one way or round trip. If you need to reserve one of the early shuttles on Saturday, please indicate which one and tell us what time your flight departs.

If you received a full scholarship to attend the conference, the shuttle cost is included and you will not need to pay.

If you are arriving or departing outside of those hours or on a different day, you are responsible to make your own arrangements to get to campus.

If you absolutely cannot make the scheduled shuttle times, send an email to LeDayne ([email protected]). It's POSSIBLE (but not guaranteed) that we might be able to provide a ride for you.

If you are driving from Rochester, have an extra seat in your vehicle, and are willing to help bring someone to campus, please email LeDayne ([email protected]).

A ride board will be available during the conference to look for rides back to the airport.

ARRIVING AND DEPARTING

Checking-in: We begin with check-in at 12 noon on Monday, July 2 in Dahlstrom Student Center’s Philips Lounge. Watch for signs to direct you. Check-in will run until 4 p.m.

Check-in will be closed from 4 p.m. until after worship. Late check-in will be open in Dahlstrom Student Center’s Philips Lounge after worship (approximately 8:30 p.m.).

Click here for a Campus Map.

Lunch on Monday is not a part of the meal package. Cash options will be available on campus and the beautiful town of Keuka Park is just minutes away from campus.

Check-out: Our time will come to a close on Saturday, July 7 with closing worship ending at 10:30 a.m. Check-out will follow in Dahlstrom Student Center’s Philips Lounge.

SUMMER CONFERENCE GUIDELINES & RECOMMENDED RESOURCES

As we gather together, we recognize that we are coming from many different backgrounds and contexts. We've provided some guidelines and resources below that we think will be helpful for our time together.

Courageous Space Guidelines

On Tuesday, July 3, the plenary session will be The Center and The Borderlands, a Racial Justice Training with Jessica Vazquez Torres from Crossroads Anti-Racism Organizing & Training. We encourage all conference attendees to read this information on courageous space in preparation for that training and to use as a guide for the entire week.

Curated Resources

Click here for a collection of resources recommended by Racial Justice Trainer Jessica Vazquez Torres.

HOUSING

Hangers are not provided so you may want to bring your own. Pillow, blanket and a linen packet are provided. Guests make their own beds. One towel, hand towel, and washcloth are also provided per bed. There is no towel exchange available throughout the week, however laundry facilities in each building are free to use if you provide your own detergent.  

The dorm has a few shared refrigerators. Pots, pans, utensils, etc. are not provided for guests.

Animals (other than service animals) are not allowed on campus. Smoking is not permitted in or within 25 feet of campus buildings. Candles and cooking are not allowed in any room.

MEALS

The dining hall is able to make accommodations for special diets on request. Please let us know of any special needs as soon as possible. Vegetarian, vegan, and gluten-free options are available at every meal so you do not need to make a special request for those options.

Those paying for the full meal plan will need to tell Keuka College dining staff that they are with the Baptist Peace Fellowship before entering the dining hall. The Keuka College staff will keep count as people arrive. Meal plans run from Monday dinner through Saturday breakfast.

Part-time attendees who do not choose to pay for the meal plan may pay cash at the door of the dining hall. PLEASE be honest and pay for your meals. Otherwise, we will be charged for them as the dining hall does keep a count. 

There will be at least one other retail option open for meals and snacks. This schedule is still To Be Determined, however, it will most likely be limited lunch hours only

Please note that cooking is NOT allowed in the dorms.

SPECIAL NEEDS

Golf Cart: A golf cart is available to assist those who would otherwise have difficulty moving around campus. It will be helpful to know ahead of time that you’ll need to use the cart. Please send an email to George Oliver ([email protected]) to sign up for the golf cart.

If you are willing to help drive the golf cart, let us know. There will be a meeting of golf cart drivers to coordinate a schedule for the week on Monday night. 

A/V VOLUNTEERS

If you would be willing to assist in operating a/v equipment, please let us know.

PROM/DANCE PARTY

AWAB is not co-sponsoring the event this year and many of our frequent volunteers are not able to attend. We have scheduled a time and place, but no other planning has been done. If you’d be willing to step forward to help create something, please let us know.

LANGUAGES

We plan to have all plenary and workshop events in both English and Spanish. If you speak a language other than English or Spanish and are willing to read in worship  (e.g. scripture or a prayer), please let us know so that we can include a wider diversity of languages.

Many of you indicated an ability and willingness to help with translation. There will be a meeting of translators to coordinate a schedule for the week on Monday night. 

SHARING YOUR GIFT

We will be holding two open mic nights, so don’t forget to bring your instruments, poetry, skits, sheet music, batons, or juggling implements to share our many creative gifts in community.

RIDE BOARD

We will have a ride board at conference to allow you to make connections to give/get a ride during the week, back to the airport, or back home.

CHILD CARE

Because of the very low numbers of young attendees, we will not be offering infant child care. Programming is available each morning for young children as well as middle and high schoolers. In the evenings, children of all ages are welcome in worship. Supervised activity stations will be set up in the back of the room. 

T-SHIRTS

As part of our effort to de-center, we are making the conference t-shirt available to ALL attendees who registered by the deadline (June 8) regardless of ability to pay. To help us offset this expense, if you are able to pay, we encourage a $20 (US or Canadian) donation for your shirt.

ABC CONTINUING EDUCATION CREDITS

American Baptist Churches CEUs will be provided for this event. Let us know if you wish to receive credit. We will issue a certificate – it is your responsibility to inform ABC of your participation.

ENVIRONMENTALLY RESPONSIBLE TRAVEL

Please consider a donation of $3 per person to offset your carbon footprint for the conference by including an amount in the box on this form. Contributions will be sent to the Climate Justice program of Jitokeze.

SCHOLARSHIPS

If you are able, we would be very grateful if you would consider making a special monetary gift separate from your own conference fees to help someone with financial limitations to attend. Gifts in any amount will enable us to fulfill more of the many financial assistance requests we have received.

INTERNET & COMPUTER ACCESS

The entire campus has guest wireless access, however the system’s speed and reliability are directly related to the number of users at any given time.

To access the network:

  1. Connect device to KC-Guest.
  2. Open a web browser, and open any website
  3. You will be redirected to Keuka College portal page
  4. Scroll down to terms and conditions and click “accept” terms
  5. After accepting the terms agreement, guest will have access.
  6. Network access is for your current session only. Please be advised, if you return for network access again, you must repeat Steps 1 through 5.

If the network is slow, public wireless access is available at various coffee shops around campus. Lightner Library on Keuka's campus also has two desktop computer that do not require a username and password (no printing capabilities). Lightner Library will be open from 8:30 a.m. to 4:30 p.m. on Monday, July 2 and Tuesday, July 3 but closed the rest of the week.

TRAVEL INFORMATION

The following sites may be helpful in planning your trip, including vacation time before or after the conference:

SAFE TRAVELS TO ALL!

We wish everyone safe travels and look forward to seeing everyone soon!



Peacemaker Fair Trade Project Meet Our Members Donate to BPFNA Buy Resources